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Getting Things Done: The Art of Stress-Free Productivity, by David Allen
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In today's world, yesterday's methods just don't work. Veteran coach and management consultant David Allen recognizes that time management is useless the minute your schedule is interrupted; setting priorities isn't relevant when your e-mail is down; procrastination solutions won't help if your goals aren't clear. Instead, Allen shares with readers the proven methods he has already introduced in seminars and at top organizations across the country. The key to Getting Things Done? Relaxation.
Allen's premise is simple: our ability to be productive is directly proportional to our ability to relax. Only when our minds are clear and our thoughts are organized can we achieve stress-free productivity. His seamless system teaches us how to identify, track, and-most important-choose the next action on all our tasks, commitments, and projects and thus master all the demands on our time while unleashing our creative potential. The book's stylish, dynamic design makes it easy to follow Allen's tips, examples, and inspiration to achieve what we all seek-energy, focus, and relaxed control.
- Sales Rank: #45270 in Books
- Brand: Viking Adult
- Published on: 2001-01-08
- Released on: 2001-01-08
- Original language: English
- Number of items: 1
- Dimensions: 9.31" h x .98" w x 6.31" l, 1.17 pounds
- Binding: Hardcover
- 288 pages
- Great product!
Amazon.com Review
With first-chapter allusions to martial arts, "flow," "mind like water," and other concepts borrowed from the East (and usually mangled), you'd almost think this self-helper from David Allen should have been called Zen and the Art of Schedule Maintenance.
Not quite. Yes, Getting Things Done offers a complete system for downloading all those free-floating gotta-do's clogging your brain into a sophisticated framework of files and action lists--all purportedly to free your mind to focus on whatever you're working on. However, it still operates from the decidedly Western notion that if we could just get really, really organized, we could turn ourselves into 24/7 productivity machines. (To wit, Allen, whom the New Economy bible Fast Company has dubbed "the personal productivity guru," suggests that instead of meditating on crouching tigers and hidden dragons while you wait for a plane, you should unsheathe that high-tech saber known as the cell phone and attack that list of calls you need to return.)
As whole-life-organizing systems go, Allen's is pretty good, even fun and therapeutic. It starts with the exhortation to take every unaccounted-for scrap of paper in your workstation that you can't junk, The next step is to write down every unaccounted-for gotta-do cramming your head onto its own scrap of paper. Finally, throw the whole stew into a giant "in-basket"
That's where the processing and prioritizing begin; in Allen's system, it get a little convoluted at times, rife as it is with fancy terms, subterms, and sub-subterms for even the simplest concepts. Thank goodness the spine of his system is captured on a straightforward, one-page flowchart that you can pin over your desk and repeatedly consult without having to refer back to the book. That alone is worth the purchase price. Also of value is Allen's ingenious Two-Minute Rule: if there's anything you absolutely must do that you can do right now in two minutes or less, then do it now, thus freeing up your time and mind tenfold over the long term. It's commonsense advice so obvious that most of us completely overlook it, much to our detriment; Allen excels at dispensing such wisdom in this useful, if somewhat belabored, self-improver aimed at everyone from CEOs to soccer moms (who we all know are more organized than most CEOs to start with). --Timothy Murphy
From Booklist
Allen, a management consultant and executive coach, provides insights into attaining maximum efficiency and at the same time relaxing whenever one needs or wants to. Readers learn that there is no single means for perfecting organizational efficiency or productivity; rather, the author offers tools to focus energies strategically and tactically without letting anything fall through the cracks. He provides tips, techniques, and tricks for implementation of his workflow management plan, which has two basic components: capture all the things that need to get done into a workable, dependable system; and discipline oneself to make front-end decisions with an action plan for all inputs into that system. In short, do it (quickly), delegate it (appropriately), or defer it. While an infomercial for the author's consulting practice, this road map for organizational efficiency may help many who have too much to do in too little time, both professionally and in their personal lives. Mary Whaley
Copyright © American Library Association. All rights reserved
Review
“I am a devout, card-carrying GTD true believer. . . . The entire approach has boosted not only my productivity but also my wider well-being. But what amazes me just as much is how deeply GTD has taken hold around the world. . . . This is a genuine movement.”
—Daniel H. Pink, author of Drive
“Getting Things Done offers help building the new mental skills needed in an age of multitasking and overload.”
—Sue Shellenbarger, The Wall Street Journal
“I recently attended David’s seminar on getting organized, and after seeing him in action I have hope. . . . David Allen’s seminar was an eye-opener.”
—Stewart Alsop, Fortune
“Allen drops down from high-level philosophizing to the fine details of time management. Take a minute to check this one out.”
—Mark Henricks, Entrepreneur
“David Allen’s productivity principles are rooted in big ideas . . . but they’re also eminently practical.”
—Keith H. Hammonds, Fast Company
“David Allen brings new clarity to the power of purpose, the essential nature of relaxation, and deceptively simple guidelines for getting things done. He employs extensive experience, personal stories, and his own recipe for simplicity, speed, and fun.”
—Frances Hesselbein, chairman, board of governors, Leader to Leader Institute
“Anyone who reads this book can apply this knowledge and these skills in their lives for immediate results.”
—Stephen P. Magee, chaired professor of business and economics, University of Texas at Austin
“A true skeptic of most management fixes, I have to say David’s program is a winner!”
—Joline Godfrey, CEO, Independent Means, Inc., and author of Our Wildest Dreams
“Getting Things Done describes an incredibly practical process that can help busy people regain control of their lives. It can help you be more successful. Even more important, it can help you have a happier life!”
—Marshall Goldsmith, coeditor, The Leader of the Future and Coaching for Leadership
“WARNING: Reading Getting Things Done can be hazardous to your old habits of procrastination. David Allen’s approach is refreshingly simple and intuitive. He provides the systems, tools, and tips to achieve profound results.”
—Carola Endicott, director, Quality Resources, New England Medical Center
Most helpful customer reviews
32 of 34 people found the following review helpful.
Thoughts on Allen's Getting Things Done - Build a structure for tasks, use it & clear your head. Great advice!
By Mark B Gerstein
Overall I found the book a very good read. It helped me crystallize a number of ideas about how to organize tasks using simple lists and structures. The over arching theme I took away is that it is important to have a good organized structured to put ideas immediately into and to trust the structure so that one can free one's mind from constant distractions.
What should be put down in this structure are immediate things that are actionable, what one can do next -- as opposed to generalities, which require more thought. A key aspect of course is breaking down a larger task into these smaller actions.
Allen describes a structure of immediate lists to look at, calendars, todo lists, reference lists and so forth. Other bins include an incubator list for long term tasks and a “waiting for” list, which has tasks that are pending from other people to be completed. This seems like a sensible arrangement but I suspect that other people will have somewhat different structures. My impression is that the important idea is not letting immediate short term distractions cloud one's focus on a task, and tackling things sequentially in little chunks.
Allen talks a lot about avoiding infinite loops. He mentions that a long term plan is not something that goes on someone's tickler list but rather something that is broken up into many actions as opposed to only a few. Practically he discusses how in meetings, before the end of the meeting one really should bring up the question of what is the immediate next action that is a follow up from the meeting rather than just talking in generalities.
In the book Allen talks about the importance of having few distractions to really concentrate on the task at hand and one way of achieving fewer distractions is by designing a system to capture all of one's daily input into a well-designed inbox format. He talks about how if this is well done one does not have the guilt of constantly thinking about things that have to be done nor does one have to have the mental load of things constantly popping into one's mind -- given ones assurance that everything is captured in this universal inbox. He contrasts a company that has a way of capturing day-to-day tasks as smoothly running without people being interrupted with one that is constantly crisis and event driven.
I read this book before the new 2015 edition came out. This new edition of course needs to be much updated for the new digital reality. The 2001 edition seems quaint, with its discussion of the correct file folders to use and how to organize things correctly in a close by file cabinet. It makes reference to a Palm Pilot but this seems almost prehistoric in today's age.
That said, I really felt that the lessons in the original 2001 edition were quite timeless. One could easily see how they morphed into using email programs such as Gmail and perhaps even influenced the design of these systems. In fact, it is fascinating trying to connect a lot of the concepts in this book with the modern world of cloud computing, gmail and various online task sites. Many of these online productivity tools mimic very closely a lot of the ideas in Allen's work, particularly gmail's immediate function for archiving things from your inbox and putting various tags and stars on them. It fits very well into a system of de-cluttering your inbox quickly but then coming back to selected bits.
Overall I would highly recommend this book, I think it is a good read.
1 of 1 people found the following review helpful.
Very good book, I would suggest it to anyone that ...
By Zach Miller
Very good book, I would suggest it to anyone that wants to increase there productivity, wetter they are just a regular person with everyday projects around the house or a project manager overseeing multiple large projects with many employees. It lays out how your brain isn't able to keep track efficiently of multiple projects and all the details without giving you at least a subliminal amount of stress
2 of 2 people found the following review helpful.
Good ideas but book is repetitive
By Bas Vodde
"Getting Things Done" is probably the most popular time management book ever written, yet it took me quite a while to read. It wasn't the size as the book is only 250 pages (and it should be less), but I guess I had read too much time management books in the past and figured it would be similar. GTD is similar, yet also different. It feels simpler, more concrete and more bottom-up (the last one raises some worries for me).
The book consists of 3 parts. They are roughly: 1) Overview of GTD, 2) Same more detailed, 3) Same explained from principles. And this also shows my key comment on the book (and I believe other reviewers pointed this out many times also), the book is quite repetitive.
The first part contains 3 chapters. Of these, basically chapter 2 is the overview of the GTD method and is the most important chapter to read. The latest chapters will be mostly a repetition of chapter 2. Chapter 3 discusses project planning and the "natural way of planning" which I found myself a bit less interesting (plus a gross misuse of the term brainstorming).
The second part elaborates on the GTD method and has a chapter of each of the GTD steps: 0) preparing 1) collecting, 2) processing, 3) organizing, 4) reviewing, 5) doing. Each repeats the steps from chapter 2 and then elaborates on them. As the GTD method is fairly simple, most of the elaboration doesn't add very much. The last chapter again makes the side-track to projects (which I think could have been removed from the book).
The last part introduces 3 principles behind GTD 1) Power of Collecting, 2) Power of Next-Action Thinking, 3) Power of Outcome Focusing. Each repeat the same information as earlier chapters, but add a bit more conceptual thinking to it.
Overall, I enjoyed the book despite the repetition. I felt GTD has a lot of good things in it and it definitively tries to keep things simple. I've been at times worried with the bottom-up approach but on the other hand feel the author has a fair point that you can't concentrate on purposes when you are constantly swamped with things. Anyways, I think GTD can help a lot of people gain more control of their life and time, thus a useful book. 4 stars for its repetitiveness though. Recommended to people looking for getting their time a bit better under control.
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